Vendor and Supplier Coordination

Coordinate AV, lighting, and production vendors for events with guidance on technical specs, load-in scheduling, power requirements, and venue compatibility checks.

Coordinate catering vendors for events with guidance on menu planning logistics, dietary accommodation tracking, headcount finalization, and kitchen-to-venue timing.

Negotiate favorable vendor contracts for events with expert guidance on pricing, cancellation terms, liability clauses, and payment schedules to protect your budget and timeline.

Manage trade show vendors and exhibitor logistics with guidance on booth contractors, drayage, electrical and rigging orders, and general contractor deadline tracking.

Track event vendor performance, build a preferred vendor list, manage post-event reviews, and strengthen long-term supplier relationships for repeat event business.

Create vendor RFPs and evaluate competing proposals with structured scoring criteria, side-by-side comparisons, and red-flag detection to choose the best event supplier.

Coordinate the full wedding vendor team with timeline integration, contact sheets, day-of communication plans, and conflict resolution between photographer, caterer, florist, and more.