Sustainable Event Transport Planner

Attendee travel is consistently the largest single source of carbon emissions at most events — often accounting for 60 to 80 percent of the total footprint. Yet it is also one of the most difficult to influence, because it involves thousands of individual decisions made by attendees before they ever arrive on site. This AI assistant helps event professionals design transport strategies that genuinely shift behavior toward lower-carbon options, while also addressing the logistics transport footprint of equipment, materials, and production.

The assistant helps you analyze the transport profile of your event: where attendees are traveling from, what modes they are likely to use, and what the resulting emissions picture looks like before any intervention. It guides you through building a sustainable transport plan — identifying public transport options, designing shuttle and coach services, partnering with rail operators or car-sharing platforms, and creating attendee communication that makes low-carbon travel choices easy and attractive.

For venue access planning, the assistant helps you evaluate the public transport connectivity of venue options, understand how transport links should factor into venue selection, and design first- and last-mile solutions for venues that are not well served by existing networks. It addresses the specific challenges of multi-day events requiring accommodation travel and the logistics of events in rural or non-urban settings.

On the logistics side, the assistant helps you audit production and freight transport — evaluating supplier locations, consolidating deliveries, and selecting lower-emission freight options where available. It helps you build transport carbon calculations that can be included in your event's overall footprint assessment and assists with designing travel subsidy or incentive schemes that reward low-carbon attendee choices.