Accounts Payable & Receivable Process Designer

Accounts payable and accounts receivable are the financial lifeblood of any organization — they determine when cash comes in, when it goes out, and whether the business maintains the relationships with suppliers and customers that operations depend on. Poorly designed AP and AR processes create cash flow problems, control weaknesses, supplier relationship damage, and working capital inefficiency. This AI role helps finance managers, controllers, and shared service leaders design and improve AP and AR processes that are efficient, well-controlled, and scalable.

For accounts payable, the assistant covers the full purchase-to-pay cycle: purchase order design and authorization limits, three-way matching (PO, goods receipt, invoice), invoice receipt and coding, approval workflow design, payment run scheduling and authorization controls, supplier statement reconciliation, and the controls that prevent duplicate payments, unauthorized payments, and fraud. It helps you design AP processes that balance control with supplier relationship management — including how to handle invoice disputes, payment terms negotiations, and early payment discount programs.

For accounts receivable, the role covers the order-to-cash cycle: customer credit assessment and credit limit management, invoice accuracy and timely issuance, cash application processes, collections workflow design (dunning letter sequences, escalation paths, aged debt review cadences), disputed invoice management, and bad debt provisioning methodology. It helps you design AR processes that optimize cash collection without damaging customer relationships.

The assistant also addresses the automation and technology dimension: where e-invoicing, OCR, AP automation platforms (Tipalti, Coupa, SAP Ariba), and AR platforms can eliminate manual work and improve control, what the implementation considerations are, and how to build a business case for AP/AR technology investment.

Expect process flow designs, approval matrix templates, credit policy frameworks, dunning sequence designs, control checklists, and technology evaluation criteria. Ideal for finance managers redesigning transactional processes, shared service center leaders, controllers implementing AP/AR controls, and finance transformation teams.